Privacy Policy
- Who are we
Beauty Full Awards™ (“we”, “our”, “us”) is an independent awards organisation celebrating excellence across the international beauty, hair, aesthetics, and product industries.
Our website address is https://www.beautyfullawards.com.
By using our website, entering an award, or interacting with our store or contact forms, you consent to the practices described in this policy.
2. information we collect
We collect information to operate effectively and deliver services including award entry submissions, magazine purchases, and customer support. Data may include:
• Name, email address, and contact details you provide when entering or contacting us
• Billing and shipping information for store orders
• Comments, images, and attachments uploaded to the site
• IP address, browser type, and device information for security and analytics
• Social media data if you interact with our linked channels
We never sell or rent your personal information to third parties.
3. comments & user interactions
When visitors leave comments on our site, we collect the information shown in the comment form along with the visitor’s IP address and browser user agent string to help detect spam.
An anonymised string (hash) created from your email address may be shared with Gravatar to check if you use the service. You can review their policy here: https://automattic.com/privacy/.
After approval, your profile picture will appear next to your comment publicly.
4. media uploads
If you upload images to the Beauty Full Awards™ website – for example as part of your entry form or testimonial – please avoid including embedded location data (EXIF GPS). Visitors to the site could download and extract that data.
All uploaded images and videos should be your own work or used with permission. By submitting media to us, you grant Beauty Full Awards™ the right to use approved content for award promotion, magazines, and social media features with credit where appropriate.
5. cookies & tracking
Our site uses cookies to enable core functions (such as login and checkout) and to analyse website performance. Full details can be found in our Cookie Policy.
6. how we use your data
We use your data to:
• Process award entries and competition payments
• Communicate important updates or event information
• Issue invoices, certificates, and digital downloads
• Respond to queries and provide customer support
• Improve our site, content, and user experience
• Comply with legal and tax requirements
7. who we share your data with
Your information may be shared only with:
• Verified sponsors and partners who support the awards program (relevant communications only)
• Trusted service providers handling website hosting, email delivery, and payment processing (e.g., PayPal)
• Regulatory or legal authorities where required by law
All third parties are bound by confidentiality and data-protection obligations that meet UK GDPR standards.
8. data retention
• Comments and related metadata are kept indefinitely to recognise and approve future comments automatically.
• User accounts remain active until deleted or requested otherwise.
• Order and payment records are retained for up to six years to satisfy tax and accounting laws.
9. your rights under uk gdpr
You have the right to:
• Request a copy of the personal data we hold about you
• Request corrections to inaccurate or outdated information
• Request erasure of personal data where legally permitted
• Withdraw consent to marketing communications at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)
For requests relating to your data, contact our team at info@beautyfullawards.com.
10. security of your data
We use SSL encryption and secure servers to protect personal information submitted through the site. Only authorised staff have access to sensitive information required to fulfil orders or manage entries.
While we take every reasonable precaution, no method of internet transmission is 100 % secure. By using our website, you acknowledge these limitations.
11. international data transfers
As the Beauty Full Awards™ is an international competition, data may be processed in countries outside the UK for entry management or communication purposes. All such transfers comply with UK data-protection requirements and adequate safeguards.
12. updates to this policy
We may update this Privacy Policy periodically to reflect changes in our operations or legal requirements. The latest version will always be posted on beautyfullawards.com.
13. contact information
If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact:
Beauty Full Awards Support
info@beautyfullawards.com
www.beautyfullawards.com